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Flow Cytometry Core Facility Data Management Policy

The Flow Cytometry Core Facility provides temporary data storage and management solutions to facilitate users’ analysis and research needs. Users are responsible for maintaining backups of their data outside the facility’s infrastructure.

1. Temporary Data Storage:

• The Network Server is available for temporary storage of FCS/ISX data, with a retention period of up to 90 days in designated folders.
• Data will be automatically deleted from folders on the first Saturday of each month by an automated program.

2. Data Responsibility:

• Users are solely responsible for their data. It is recommended that users create at least two backups: one on their lab/office computers and another on an external drive or optical disk.
• The facility does not back up or archive user data. If old data is needed, clients must contact IT directly or request assistance through facility staff.

3. Local Data Management:

• No data should be permanently saved on the local hard drives or within the software of the cytometers’ computers. Temporary saving is allowed but must be deleted before the user exits the session.

4. Staff-Managed Data Handling:

• Data collected by facility staff as part of service requests will be delivered to users via OneDrive and attached to the iLab request. Staff will retain this data for no longer than 90 days.
• Users are encouraged to download and secure their copies of staff-provided data promptly.

5. Access and Onboarding:

• Users will receive an ‘Onyen folder’ on the Network Server upon completing training on a specific instrument. This folder is accessible only to the designated user.
• If you do not have an Onyen or cannot locate your folder, please contact the FlowCore for assistance.

6. Network Server Access Instructions:

To map the Network Server:

Tips:

• When analyzing FCS files, work with them from your local computer’s hard drive as it is faster and safer (in case your computer drops the connection to the server).